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Early Planning:

1. Schedule Date: Middle Thursday in June
2. Decide on Speaker: Confirm at least two months in advance
3. Confirm with Venue: At least two months in advance
4. Decide on Price: $49, includes some extra for recipients.

Communication:

1. Update Website and enable PayPal screens
2. Announcement in Newsletter
3. Keep venue informed of guest count

Dinner Planning:

1. Recipients:
   1. Get list of recipients, bios, amounts from Ninety-Nines and Aero Club.
   2. Update contact list to add recipients.
   3. Send invitations to members, recipients, 99’s.
   4. Choose folks to announce various named awards.
2. Prep agenda (sample in Google Docs)
3. (Optional) Dinner Program: See examples from previous years. Print about 70.
   Cannot print until all scholarship winners are named
4. (Optional) Awardee Certificates: See template. Print on Staples Certificate Sheets.
5. PA System: PACC has one
6. AV Equipment: Projector, TV, DVD, Laptop.
   (Projector not always bright enough outside)
7. Get slides or video from speaker, or coordinate their device plans
8. Photographer: Volunteer
9. Welcome Table: Volunteers, badges, attendance list
10. Gifts: Optional, for speaker(s)
11. Update Venue on count. Venue capacity confirm (PACC = 80)

Day of event reminders:

1. Call Joe.
2. Welcome Table: Badges, markers, pens
3. Projector, TV, device adapters, HDMI cord, audio cord, extension cords, camera, stands, tape
4. Program, Certificates, pen
5. Extra chairs.

Post Dinner Accounting:

1. Marks dinners paid by check as PAID in Wild Apricot.
2. Add recipient/applicants as New Members Complimentary starting July 1. Newsletter: electronic
3. Send extra physical copies of newsletters to recipients.