- Schedule Date: Middle Thursday in June
- Decide on Speaker: Confirm at least two months in advance
- Confirm with Venue: At least two months in advance
- Decide on Price: $45, includes some extra for recipients.
- Update Website and enable PayPal screens
- Announcement in Newsletter
- Keep venue informed of guest count
- Get list of recipients and amounts from Ninety-Nines and Aero Club.
- Dinner Program: See examples from previous years. Print about 70.
Cannot print until all scholarship winners are named
- Awardee Certificates: See template. Print on Staples Certificate Sheets.
- PA System: PACC has one
- AV Equipment: Projector, TV, DVD, Laptop.
(Projector not always bright enough outside)
- Photographer: Volunteer
- Welcome Table: Volunteers, badges, attendance list
- Gifts: Optional, for speaker(s)
- Update Venue on count. Venue capacity confirm (PACC = 80)
Day of event reminders:
- Call Joe.
- Welcome Table: Badges, markers, pens
- Projector, TV, device adapters, HDMI cord, audio cord, extension cords, camera, stands, tape
- Program, Certificates, pen
- Extra chairs.
Post Dinner Accounting:
- Marks dinners paid by check as PAID in Wild Apricot.
- Add recipient/applicants as New Members Complimentary starting July 1. Newsletter:online
- Send extra copies of newsletters to recipients.